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Get the Best Email Server for Your Needs

Email services are utilizing one or more of the three standard email servers,
emailnamely SMTP, POP3, and IMAP. Each of these servers is storing and delivering
emails in various ways. There are all used by the internet based companies such as Microsoft, Yahoo, Gmail, and AOL. This allows clients to check their email from anywhere conveniently.

  • SMTP – Simple Mail Transfer Protocol or the SMTP is only handling the outgoing email messages. It is working in conjunction with either an IMAP or a POP3 server, as it sends out any and all of the outgoing mail while some other servers are handling the incoming mail.
  • POP3 – On the other hand, Post Office Protocol 3 or the POP3 is working a lot just like a post office box. It is holding your mail on the server until you have checked it. When checking your email your email will be downloaded from the server to your computer. Your message will most commonly be deleted off the server as soon as you download them by having your mail checked. This is possibly the most usual kind of server used by many personal email accounts.
  • IMAP – The Internet Message Access Protocol or the IMAP is traditionally more of a mail server that is business oriented. With this kind of servers, you can have an access to your messages without a need to download them first. You will be able to preview, organize, or even delete your messages directly on the server. The copies of your emails are being stored on the server until you have deleted them, even if you will download the messages to your computer.

If you ever have to set up one regular email account such as Outlook or Windows Live, this is going to check and download the emails from the multiple accounts. You will have to know the kind of servers used for outgoing and incoming mail on every account. Windows Mail, the Windows Live Essentials’ integrated part enables you a one-stop access to all your email accounts. This email program that is localized can integrate AOL Mail, Gmail, Hotmail, Yahoo Mail and much more into a convenient location on your computer.

What do you need in setting up your account?

For every email account that you would want to add into your Windows Mail, you will need to collect the following:

  1. The password and email address
  2. The kind of email server that your account uses: SMTP, POP3, or IMAP
  3. The outgoing and incoming addresses of your email servers such as Yahoo, AOL, or Gmail
  4. Whether or not your outgoing server for email needed an authentication

How to set up your Windows Mail Account

  1. Click on the ‘Start’ button and all programs.
  2. Find the Windows Mail, and then click on it.
  3. Click on Accounts under your menu Windows Mail Tools.
  4. Click Add.
  5. Click on the Email Account, and click Next. Follow the instruction when you fill in the needed information regarding that certain account.
  6. Repeat the procedure for all every additional email account that you would want to set up.

Any of the three standard email servers can help you in utilizing your email account to make it more organized and easy to access.


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